With the increase in employees who work remotely or while traveling, conference room has become more and more popular in the office. Conference rooms are now designed not only for face-to-face meetings, but to maximize this technology. This allows employees outside the office to remain involved in every aspect of the business.
Consider Your Clients’ Needs –Of course, you want clients to be as comfortable as possible. You want them to have enough elbow room, as well as space to get up and walk around. At the same time, you also want the meeting room to be small enough to let people know they’re safe in a group.
Choose a Table Configuration – There are plenty of seating styles you can choose from. For example, the U-style allows everyone to engage with the speaker and vice versa, while the theater/classroom style can accommodate more people.
Pick the Right Room – Ideally, the room should be in a place where distractions are kept to a minimum. For example, a space near the CEO’s office would be great, but not a space near the main lobby or facing a construction site. If you have to make do with a distraction-filled area, however, hire a professional to soundproof the meeting room.
Adjust the Lighting – It’s okay to let in a little natural light from outside. Just make sure the windows are covered with blinds and shades, in case the glare becomes distracting — especially if the meeting is in the mid-afternoon. Other ways to make lighting work include:
- Avoid or minimize overhead lighting.
- Use bulbs that don’t give off too much heat.
- Have the wall colors complement the lighting.
- If the meeting is large, use an organic light-emitting diode (OLED).
Choose the Right Screen – The screen is the focal point of the meeting room, so choose it carefully. It should be big enough for everyone in the room to see, but small enough not to be overwhelming. Also, it should be positioned at just the right distance from your audience, which you can calculate via the AVDistanceCalc app available for iOS and Android.
Provide Amenities – As mentioned earlier, your guests should be as comfortable as possible. Give them a refrigerator within arm’s reach, so they can get up and drink whenever they need it. Invest in tables with mini-cabinets, where your guests can stash their belongings while participating in the meeting. Put a bin or two in a corner of the room so guests can dispose of their trash properly.
Keep the Design Consistent – The best meeting rooms are the ones that express what your company is all about. If your company has a fun, playful image, for example, you can take inspiration from these 13 quirky office designs that’ll grab your clients’ attention. But if your company is more of the dignified and reliable type, the meeting room should reflect that too. Creativity is good, but authenticity is even better.